4 February 2004
Hello Fellows,
We again extend our thanks to the South Strathfield Bowling Club for again inviting us to meet here to-night.
The Strathfield Golf Club has advised that they expect that the replacement of their air conditioning system will be completed this week (they have had some unexpected building problems), and that we will be able to resume meeting there next week.
As I indicated last week, the proposed Resolutions to be submitted to the Regulations Committee for presentation to the Annual Conference at Gosford, 19/21 March 2004 will be presented to our members for discussion prior to the conference to enable our electors to vote in accordance with our wishes.
Don’t forget, 19 February is our Annual Charity Golf Day. Rotarians who have indicated that they will be entering a team in the event are requested to give their team details to the committee without delay
Resolution 1/03.04
It is resolved that members in their Annual Conference at Gosford adopt the audited financial statements and balance sheets as presented for the Rotary year 2002/2003.
Moved Peter Fehon (Treasurer 2002/2003)
Resolution 2/03.04
It is resolved by members in their Annual Conference at Gosford, that this district, following a successful two year pilot program adopts the policy whereby clubs sponsoring students for the Youth Exchange program accept as their hosting responsibility a student from the country and/or district to which the Australian outbound student has been assigned.
Moved Frank Portelli (Chairman D.9690 YEP Committee)
Rationale : This district has experienced difficulties from time to time in placing students resulting primarily from the expectations of hosting clubs. The YEP committee has moved to overcome the problem of clubs wishing to sponsor but not host students in return. As a result, from the year 2004, student nominations will not be accepted unless clubs assumes the responsibility of hosting inbound participants.
In taking this further the committee now seeks to align countries/districts with participants, making it possible to provide advice to clubs from which country their exchange will come by the first week in July. Clubs will have either 6 or 12 months to prepare for the arrival of their students. Swiss and South American students arrive in January whilst other students the arrive in August. Wherever possible the committee will try to comply with requests for either male or female students.
For prospective students the committee sees a stronger bond being established between students and club members as more defined cultural relationships develop..
Resolution 3/03.04
It is resolved by members in their Annual Conference at Gosford that any sub- committees not complying with the Committee Bank Account guideline 1.8.22 wherein audited statements of income and expenditure are required to be submitted to the district treasurer by July 31, now forfeit the right to conduct separate bank accounts and that those accounts and balances be transferred to the control of the District Treasurer in accordance with District Regulation 1.8.4
Moved Ken Nicholls (Regulations Committee)
Seconded John Heslop (Regulations Committee)
Rationale The completion and distribution of the District Financial Statement as required in District Regulation 1.7 has often been delayed through the non compliance of committee members to ensure a forwarding of appropriate audited statements to the District Treasurer within the prescribed dates. Under Regulation 1.8.4 “for good reason and assurances” the right to operate committee accounts may be restored by subsequent District governors. In compliance with the above stated District regulation the retiring treasurer will be asked whether he has cause to recommend such action in the coming Rotary year.
Keith
